Please read this policy carefully to understand how we will collect, maintain and use your personal information.
Personal information refers to any information relating to any person by reference to an identifier such as a name, an identification number, location data, and online identifier. It may also refers to factors specific to the physical, economic, cultural, or social identity of that person.
We collect and process personal information when needed to provide our HR services as described in this policy.
Personal Information collected:
Typically our clients are the data controllers, and Scalable Placement Agency acts as a third party data processor. Scalable Placement Agency will work with clients to put in place a data processing agreement. Personal data may be provided by clients for Scalable Placement Agency to complete specific HR tasks. This can include, but is not limited to, recruitment, employee relations, and performance management. Scalable Placement Agency will use the personal data to complete the specific task, and then pass the personal data to the client. Scalable Placement Agency will delete any local copy of the personal data once the specific HR task is completed. Paper copies will be destroyed, and electronic copies will be deleted.
In the case of psychometric testing, Scalable Placement Agency is the data controller. Clients may request psychometric testing for recruitment, coaching, or employee development purposes. All data is entered online in a third party application, and Scalable Placement Agency only has access to the resulting summary profile report. The summary profile report is provided to the client. Summary reports are deleted when clients are no longer active clients of Scalable Placement Agency. Reports are held by Scalable Placement Agency so that they can be referenced, to allow the client to compare personality types when a new team member joins. The information is also held so that it can be referenced for follow up coaching.
Scalable Placement Agency acts as a data controller for our employees and HR consultants. Employee contracts and Consultants Contracts for Service are stored by Scalable Placement Agency for the duration of the employment or contract. Access is restricted to the Director of Scalable Placement Agency.
Scalable Placement Agency acts as a data controller for invoicing purposes. Scalable Placement Agency stores basic contact information about clients, employees and contractors for the purposes of invoicing and client communication.
Unsolicited personal data provided to Scalable Placement Agency will be deleted. Examples include speculative CVs sent by recruitment agencies.
Keeping your data secure:
Any personal information supplied to Scalable Placement Agency by clients, employees or consultants is stored on a secure cloud content management and file sharing service for the duration of the task. Information may be supplied via email and be stored in a cloud based email system. Personal information will be deleted once the specific HR task has been completed.
All information stored for invoicing purposes is held in a cloud based accounting software.
All Scalable Placement Agency computer equipment is password protected and uses anti-virus software.
Disclosing your information:
Scalable Placement Agency will not share your information with any other organizations for marketing, market research or commercial purposes.
You can find out what information we hold about you, and ask us not to use any of the information we collect about you.
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